tips
Your event planning checklist
From guest lists to where the tent goes, a simple checklist to help your party run smoothly.
book your party
A great party comes down to a few good decisions made early. Use this checklist to plan with confidence, whether it’s a birthday, an engagement or an end-of-year work do.
6 to 8 weeks out
- Set your date and a backup date
- Choose your venue or confirm the backyard
- Rough out your guest numbers (adults and kids)
- Book your catering early, especially for weekends in spring and summer
3 to 4 weeks out
- Send invitations and ask about dietary needs
- Pick your catering package
- Organise drinks, seating and shade
- Check council or venue rules for outdoor cooking if you’re at a park or hall
1 week out
- Confirm final numbers with your caterer
- Share any vegan, gluten-free or allergy details
- Plan where the tent and oven will set up, with flat ground and easy access
- Make a wet weather plan
On the day
- Clear the setup area
- Have bins and recycling ready
- Relax. The food is taken care of
Let us help
When you book verato, we’ll guide you through the catering side, from setup space to timing, so there’s one less thing on your list. Send us an enquiry to check your date.
